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Welcome to Phrase Holdings International Incorporated (PHI Inc.)
Operations Department
General Assistant
Johannesburg, RSA
1 Position Available
Job Description
We are looking for professional, Talented, Creative, Skilled and Hardworking General Assistant. The Assistant will be responsible for Administrative Events, Events Coordination, Administrative Tasks, clerical tasks and any other appointed duty.,
Skills
Communication: Effective communication involves sending and receiving information. It’s crucial for building strong relationships, problem-solving, and ensuring tasks are completed efficiently.
Organizational Skills: General assistants must keep track of tasks, deadlines, and other information. Being organized helps them plan and execute work effectively.
Time Management: The ability to plan and control time usage is vital. Efficient time management ensures productivity and prevents wasting time on non-essential activities.
Customer Service: Providing support to customers before, during, and after purchases is part of a general assistant’s role. Good customer service enhances relationships and boosts satisfaction.
Computer Literacy: Proficiency in basic software (such as email, document creation, and spreadsheets) is essential. Some tasks may require specialized software knowledge.
Multi-tasking: General assistants often handle multiple tasks simultaneously. Effective multi-tasking ensures smooth workflow.
SALARY:
R90,000 – R180,000 Per Year
VACANCY:
1 Position Available
ALLOWANCES:
Medical & Travelling Expenses
PAID LEAVE:
21 Days of Annual Leave
Duties & Responsibilites
A general office assistant plays a vital role in maintaining the efficiency and productivity of an office. They are often the first point of contact for visitors and clients, and their work is essential to the overall functioning of the organization. Here are the duties and Responsibilities of a General Assistant.
- Maintaining Office Supplies: General assistants restock shelves and order new supplies as needed to ensure smooth office operations.
- Preparing Reports and Presentations: They use software like Microsoft Word or PowerPoint to create reports and presentations.
- Organizing Meetings and Social Events: General assistants coordinate meetings, social gatherings, and special occasions such as weddings, funerals, and birthdays.
- Travel Arrangements: They handle travel logistics for executives and other employees when necessary.
- File Organization: General assistants manage files, maintain databases, update contact lists, and perform other administrative duties related to the organization’s activities.
- Data Entry: They process data entries, including receipts from customers or applications from potential members.
- Project Coordination: Collaborating with other departments to ensure timely project completion within budget limits.
- Cafeteria Assistance: Some general assistants help prepare food in the office cafeteria or cater events.
- Clerical Tasks: Answering phones, typing letters, filing paperwork, making copies, and greeting guests at the door.
- Assisting Other Departments: Providing support to other departments as needed, such as HR, finance, or marketing.
- Record-Keeping: Maintaining and updating databases, records, and contact lists.
AGE:
21+
EDUCATION:
Certificate/ Diploma in the Related field
EXPERIENCE:
2+ Years
Computer Skills, Windows, Mac, Microsoft Word, Publisher, Excel, Outlook and PowerPoint.
1 Strong organizational and multitasking skills.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
2 Excellent verbal and written communication skills.
3 Attention to detail and problem-solving skills.
4 Ability to work effectively as part of a team.
5 Prior experience in an office environment may be preferred but those without the experience are encouraged to apply.
Send our Human Resource Manager an email “hrm@phraseholdings.com” or Click the Apply for this post button to apply online.
Please note that we DO NOT use external recruitment Agencies when hiring staff members. DO NOT fall in the trap of scammers and fraudsters. Take note that we will not ask you to pay any amount of money to get hired at Phrase Holdings International Incorporated (PHI Inc.). All our vacancies are posted on this official and main website and the shortlisitng process is free from corruption, bribery or external interference. To report any misconduct by any of our team members, please send an email to “complaints@phraseholdings.com” and your issue will be taken seriously. To our management and to report fradulent activities to the governement of South Africa, please follow any of these links;